We are seeking a reliable and organized Office Administrator to support our signage business operations.

The ideal candidate will manage day-to-day administrative tasks, coordinate with internal teams and clients, and ensure smooth workflow across departments including design, production, and installation.

Key Responsibilities:
Administrative Support:

Manage office communications including emails, phone calls, and correspondence

Prepare quotations, invoices, delivery notes, and purchase orders

Maintain organized digital and physical filing systems

Project Coordination:

Assist in tracking signage project timelines and deliverables

Liaise between clients, designers, and production teams to ensure accurate communication

Schedule and follow up on site surveys and installations

Procurement & Inventory:

Coordinate with suppliers to order materials and monitor stock levels

Keep accurate records of material usage and reordering needs

Customer Service:

Handle customer inquiries and ensure prompt resolution of issues

Maintain strong professional relationships with clients

Compliance & Documentation:

Ensure all project documents (approvals, permits, etc.) are properly filed and up to date

Support with documentation for health & safety, insurance, and municipal approvals when required

General Office Management:

Oversee cleanliness and maintenance of office space

Coordinate with service providers for office utilities and supplies

Requirements:
Proven experience as an Office Administrator, preferably in the signage, advertising, or construction industry

Strong organizational and multitasking abilities

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); knowledge of ERP systems is a plus

Familiarity with signage terminology and production processes is an advantage

Good communication skills in English; Arabic is a plus

Ability to work independently and as part of a team

Diploma or bachelor’s degree in business administration or a related field preferred

Please send your resume/CV