Position Overview

This position provides comprehensive administrative and secretarial support to the Management team, ensuring efficient daily operations and assisting with various HR initiatives and programs. The role requires a highly organized, proactive, and discreet individual capable of managing both administrative workflows and handling core human resources functions.

Key Responsibilities

Administrative & Secretarial Duties
> Schedule & Calendar Management: Coordinate and schedule meetings, manage calendars, prepare agendas, and ensure timely provision of necessary materials.
> Correspondence & Communication: Handle incoming and outgoing correspondence, screen phone calls, and respond to emails and inquiries.
> Document Management: Prepare, collate, and proofread reports, letters, memos, and confidential documents.
> Record Keeping: Maintain and update electronic and paper employee records, ensuring information is organized, secure, and easily accessible.
> Meeting Support: Organize meetings, take minutes, and ensure typed notes are distributed to attendees.
> Office Management: Manage office supplies, interact with suppliers, and ensure the efficient functioning of office systems.

Human Resources Support Duties

> Recruitment & Onboarding: Assist with posting job ads, processing incoming resumes, coordinating interviews, and managing the onboarding process for new hires. Process visa applications (LMRA) and coordinate with GOSI.
> Employee Records & Payroll: Maintain employee records in HR databases, including new hires, separations, and leave data, and provide input for payroll processing.
> HR Operations: Prepare paperwork for HR policies, assist with the implementation of new procedures, and help coordinate HR projects.
> Employee Engagement: Support the organization with employee engagement activities and participate in culture-building initiatives.
> Employee Life Cycle Management: Oversee the employee lifecycle by managing terminations, facilitating resignations, and administering performance warnings in compliance with organizational policies.
> Policy & Compliance: Help ensure HR policies are up-to-date and compliant with labor laws.

Qualifications and Requirements

> Education: Bachelors Degree or higher in any relevant field, or at least 10 years of experience in an HR, Administrative or Secretarial role.
> Experience: Minimum 4 years of experience in an HR, Administrative or Secretarial role.
> Confidentiality: Ability to handle sensitive and confidential information with utmost discretion.
> Organization & Time Management: Strong ability to manage multiple priorities and workloads effectively.
> Communication: Excellent written and verbal communication skills to interact with employees, management, and external stakeholders effectively.
> Languages: Fluency in English is mandatory. Fluency in Arabic is a plus.
> Technical Proficiency: Proficient with MS Office Suite (Word, Excel, PowerPoint, etc... ), Google Docs, and familiar with HR databases.
> Interpersonal Skills: Ability to build and maintain effective working relationships, including conflict resolution and negotiation skills.
> Proactiveness: A proactive and empathetic approach to managing HR tasks.
> Strategic Thinking: Ability to align HR strategies with business objectives and anticipate future workforce needs.
> Attention to Detail: Strong focus on accuracy in documentation, scheduling, and communication to avoid errors and ensure compliance.
> Problem-Solving: Ability to address issues as they arise, whether related to HR matters or administrative challenges.

Please send your resume/CV