TMS Group is looking for a highly organized, professional, and proactive Executive Secretary to support daily administrative and executive operations. The ideal candidate must possess strong communication, coordination, and office management skills with the ability to handle multiple tasks efficiently in a fast-paced corporate environment.

Key Job Responsibilities

Manage daily office operations and administrative activities
Handle executive schedules, meetings, appointments, and travel arrangements
Prepare reports, official letters, presentations, and company documents
Maintain confidential files, records, and correspondence
Coordinate with departments, suppliers, and external parties
Handle emails, phone calls, and professional communication
Monitor office supplies, procurement, and inventory requirements
Support HR and management with administrative coordination
Organize meetings, prepare MOM (Minutes of Meeting), and follow-up tasks
Ensure smooth workflow and professional office environment

Requirements

Bachelor’s degree or relevant qualification preferred
Previous experience in administration or secretarial role required
Strong communication and organizational skills
Professional appearance and corporate etiquette
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Ability to multitask and work under pressure
Knowledge of administrative procedures and documentation
Fluent in English (Arabic is an advantage)
Immediate joiners will be preferred

Preferred Additional Skills

Experience in handling executive-level coordination
Knowledge of basic accounting/admin documentation
Experience with ERP or office management systems
Strong reporting and follow-up capabilities

Please send your resume/CV