An experienced and professional Executive Assistant / Personal Assistant to provide dedicated administrative and executive support to senior management.

The ideal candidate will be highly organized, detail-oriented, and capable of managing confidential information while coordinating daily executive activities.

The candidate should have strong communication skills, a professional attitude, and experience working in a corporate environment within Saudi Arabia.

Manage the Managing Director’s daily schedule, appointments, meetings, and priorities.
Coordinate meetings, prepare agendas, record minutes, and follow up on action points. Handle confidential business information and executive correspondence. Act as the primary coordination point between management, employees, clients, and external stakeholders. Ensure timely follow-up on important tasks and commitments.

Administrative Responsibilities
Prepare professional emails, letters, reports, presentations, and business documents.
Maintain executive files, records, contracts, and confidential documents. Manage travel arrangements including flight bookings, hotel reservations, and itineraries. Maintain organized documentation and filing systems. Assist management with daily administrative requirements.

Communication & Coordination
Handle incoming calls, emails, and correspondence professionally. Coordinate with internal departments and external parties. Support client communication and appointment scheduling.
Prepare daily updates, reports, and status trackers when required.

Office & Business Support
Coordinate with HR, Finance, Operations, and Administration teams. Assist with document preparation, reporting, and business coordination. Support company events, meetings, and special projects.

Candidate Requirements

Experience
Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Secretary, or Administrative Coordinator.
Previous experience supporting senior executives, CEOs, or business owners preferred.
GCC / Saudi Arabia work experience is highly preferred.

Education
Bachelor’s degree or Diploma in Business Administration, Secretarial Studies, or related field.

Skills Required
Excellent English communication skills (written and verbal).
Strong knowledge of Microsoft Office: Word, Excel, PowerPoint, Outlook

Excellent organization and time management skills.
Ability to multitask and prioritize effectively.
Strong attention to detail and confidentiality.
Professional telephone and email etiquette.

Preferred Candidate Profile
Filipino or Sri Lankan nationality preferred.
Female candidate with a professional corporate appearance and communication style.
Mature, reliable, and able to work independently.
Positive attitude with strong interpersonal skills.

Please send your resume/CV