Job Summary

We are looking for an organized and experienced Secretary to join our bakery and catering business. The ideal candidate should have a strong administrative background along with practical knowledge of catering, quotations, costing, event coordination, and bakery operations.

Key Responsibilities

Handle daily administrative and secretarial duties.
Prepare and follow up on quotations, invoices, purchase orders, and catering proposals.
Prepare accurate costing for bakery products, catering packages, menus, and events.
Coordinate catering requirements for corporate events, private functions, parties, weddings, and other occasions.
Communicate with clients to understand their event requirements, menus, quantities, budgets, and special requests.
Coordinate with the kitchen, bakery, suppliers, and catering team to ensure smooth event preparation and execution.
Assist in preparing menus, catering packages, pricing, and event proposals.
Maintain records of quotations, orders, suppliers, clients, and event details.
Follow up with clients regarding quotations, confirmations, payments, and event arrangements.
Coordinate purchasing and ensure required ingredients and supplies are available for catering orders.
Assist with scheduling and organizing catering staff for events when required.
Handle emails, phone calls, documentation, and general office administration.
Maintain confidentiality and ensure accurate documentation.
Requirements
Previous experience as a Secretary, Admin Coordinator, Catering Coordinator, or similar role.
Experience in a bakery, catering company, restaurant, hotel, or food-related business is preferred.
Good knowledge of quotation preparation and costing.
Practical understanding of event catering and food service requirements.
Strong organizational and communication skills.
Good knowledge of Microsoft Office, especially Excel and Word.
Ability to communicate professionally with clients, suppliers, and staff.
Ability to work under pressure and manage multiple tasks simultaneously.
Good English communication skills.

Preferred Skills

Knowledge of food and catering costing.
Experience preparing catering quotations and packages.
Knowledge of portion calculations and event quantities.
Experience coordinating weddings, corporate events, parties, and large catering orders.
Basic knowledge of bakery products and food ingredients.

Please Send your resume/CV