Job Description

Administrative Assistant Duties and Responsibilities

Key Responsibilities:

Administrative Support: Provide comprehensive administrative support to ensure efficient office operations, including scheduling meetings, managing calendars, and handling correspondence.

File Management: Maintain both physical and digital filing systems to ensure accurate record-keeping and easy retrieval of documents.

Communication: Serve as point of contact for internal and external communications, including answering phone calls, responding to emails, and liaising with clients and stakeholders.

Document Preparation: Draft, edit, and format letters, reports, and presentations using Microsoft Office Suite.

Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring all logistics are in place.

Office Management: Oversee the management of office supplies and equipment, working with vendors and maintenance staff to ensure everything is in good working order.

Event Planning: Assist with the planning and execution of company events, from small meetings to corporate gatherings.

Data Management: Input, update, and maintain data in company databases and spreadsheets with a high degree of accuracy.

Confidentiality: Handle sensitive information with discretion, ensuring compliance with company privacy policies and regulations.

Skills and Qualifications:

Essential Skills:

o Strong organizational skills and attention to detail. o Excellent verbal and written communication abilities. o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and

familiar with office management software (e.g., QuickBooks, CRM systems).

o Ability to multitask and manage time effectively in a fast-paced environment.

o High level of professionalism and a positive attitude. o Ability to work both independently and as part of a team.

Preferred Qualifications:

o Previous experience in an administrative role or office management.

Educational Requirements:

High school diploma or equivalent; Associate’s degree or higher is a plus.

Skills
Written Communication, Logistics, Quickbooks, Attention To Detail, Administrative Support, Data Management, Compliance, Microsoft Office, Positive Attitude, Microsoft Office Suite, Organizational Skills, Excel, Organizational Skill, Powerpoint

Please send your resume/CV