We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to provide comprehensive administrative support to our senior executives.

The ideal candidate will be a discreet and trustworthy professional with exceptional communication and interpersonal skills.

This role requires a high degree of professionalism, the ability to manage multiple tasks simultaneously, and a strong sense of initiative.

Responsibilities:

Calendar Management: Schedule and manage complex calendars, coordinate meetings, appointments, and travel arrangements, ensuring efficient time management.
Communication Management: Handle incoming and outgoing correspondence, including emails, phone calls, and mail, prioritizing and responding appropriately.
Meeting Support: Prepare meeting agendas, take accurate minutes, distribute materials, and follow up on action items.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and transportation, and prepare detailed itineraries.
Document Preparation: Draft, edit, and proofread correspondence, reports, presentations, and other documents, ensuring accuracy and clarity.
Expense Management: Process and reconcile expense reports, track budgets, and manage invoices.
Information Management: Maintain organized filing systems (both electronic and physical), ensuring easy access to information.
Project Support: Assist with special projects, research, and data gathering as needed.
Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.
Office Management: Order and maintain office supplies, coordinate office maintenance, and ensure a smooth and efficient office environment.
Liaison: Act as a liaison between executives and internal/external stakeholders, representing the executives professionally.

Qualifications:

Proven experience as an Executive Secretary or in a similar administrative role supporting senior executives.
Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
High level of discretion, confidentiality, and professionalism.
Strong problem-solving and decision-making skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment

Please send your resume/CV