Job Summary

We are looking for a detail-oriented and organized HR Documents Controller to manage employee records, HR documentation, and personnel files. The candidate will be responsible for maintaining accurate employee information, handling HR-related documentation, and ensuring proper filing, tracking, and updating of employee records in compliance with company policies and Saudi Labor regulations.

Key Responsibilities

Maintain and update employee personal files, both physical and electronic.

Prepare, organize, and maintain employee documentation, including Iqama, passports, contracts, certificates, and other HR records.

Monitor the validity and expiry dates of Iqama, passports, work permits, insurance, and other employee documents.

Coordinate with HR, Operations, and Project Departments regarding employee documentation.

Maintain and update the employee master database and document tracking registers.

Handle documentation related to recruitment, mobilization, onboarding, and employee demobilization.

Prepare and maintain documents for Iqama renewals, sponsorship transfers, exit/re-entry visas, and other government-related processes.

Ensure proper documentation for employee leave, attendance, final settlements, and termination processes.

Scan, index, classify, and archive documents for easy retrieval.

Follow up with employees and project teams to collect missing or expired documents.

Ensure confidentiality and accuracy of all employee records.

Prepare HR reports and documentation as required by management.

Job Requirements

Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field.

Minimum 2–3 years of experience in HR documentation or document control.

Previous experience in a construction or contracting company is preferred.

Good knowledge of Saudi Labor Law and HR administrative procedures.

Familiarity with Iqama renewal, sponsorship transfer, and employee mobilization documentation.

Proficiency in MS Office, particularly Excel, Word, and Outlook.

Good organizational, communication, and coordination skills.

Ability to maintain confidentiality and work under pressure.

Preferred Skills

Employee file management and document tracking.

HR database and personnel records management.

Document filing, scanning, and archiving.

Strong attention to detail and follow-up skills.

Good English communication skills.

Please send your resume/CV