Job Summary

The HR & Payroll Verification Officer will support the company by managing HR documentation, assisting with recruitment, verifying payroll and biometric attendance accuracy, and ensuring full compliance with company policies and Saudi labour regulations. The role requires strong attention to detail, integrity, and the ability to detect and prevent payroll manipulation or fraud. The candidate will provide comprehensive HR administrative support while coordinating closely with project sites, HR management, and payroll/accounts teams.

Key Responsibilities

1. Recruitment & HR Support

• Assist in sourcing, screening, and shortlisting candidates for various positions.
• Conduct preliminary interviews and coordinate interviews with hiring managers.
• Maintain recruitment trackers, candidate databases, and onboarding documentation.
• Support employee onboarding by preparing contracts, personal files, and orientation materials.
• Assist with offboarding procedures, final exit documentation, and clearance processes.

2. Payroll Verification & Attendance Control

• Extract daily and monthly biometric attendance records and verify accuracy.
• Cross-check attendance with site logs, timesheets, and supervisor reports.
• Ensure monthly salary calculations, overtime, deductions, and allowances follow company policies — without unauthorized manual edits.
• Detect and report suspicious edits, duplicate entries, or fraudulent patterns.
• Prepare payroll verification reports for HR and accounts teams before processing.
• Verify leave, absenteeism, and holiday records for accurate salary computation.

3. Documentation & Records Management

• Create, organize, and maintain up-to-date employee files, including contracts, IDs, Iqama details, leaves, warnings, appraisals, and renewals.
• Ensure all HR records comply with internal policies and Saudi labour law requirements.
• Maintain manpower deployment lists and site allocation records.
• Handle document control for HR-related reports, forms, and approvals.

4. HR Compliance & Policy Implementation

• Ensure adherence to HR policies, code of conduct, attendance rules, and administrative procedures.
• Assist in updating HR policies in line with company needs and local labour regulations.
• Monitor compliance with Saudi Labour Law regarding leave, overtime, working hours, and employee rights.
• Support disciplinary procedures by issuing warning letters and maintaining misconduct logs.

5. Employee Relations & Coordination

• Act as the point of contact for employee HR queries and provide timely resolutions.
• Coordinate with site supervisors, project managers, and timekeepers to verify attendance and resolve discrepancies.
• Communicate with employees regarding salary issues, payroll clarifications, and HR updates.
• Assist in resolving employee grievances in coordination with the HR department.

6. Leave, Attendance, and HR Reporting

• Track employee leaves, sick leave certificates, approvals, and proper documentation.
• Prepare monthly attendance, leave, and absenteeism reports.
• Assist HR Manager in preparing HR dashboards and manpower summary reports.

7. Training & Development Coordination

• Organize internal and external training sessions, safety programs, and skill development initiatives.
• Maintain training records for all employees and update training compliance databases.

8. Fraud Prevention & Data Integrity

• Ensure strong controls are applied across biometric attendance, payroll entries, and leave/OT calculations.
• Identify irregularities, unauthorized changes, or patterns suggesting manipulation.
• Recommend improvements to strengthen data integrity and fraud prevention procedures.

Qualifications

• Bachelor’s degree or diploma in HR, Business Administration, Accounting, or a related field.
• 2–4 years of experience in HR, payroll, attendance monitoring, or administrative roles.
• Construction industry experience preferred, but not mandatory.

Key Skills

• Strong knowledge of HR processes, payroll systems, and attendance management.
• High proficiency in MS Excel and HR software tools.
• Strong analytical skills with high attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational skills and ability to manage multiple tasks efficiently.
• Integrity and professionalism with a proactive approach to problem-solving.

Please send your resume/CV