We Mast Shipping Agency are Ship / NVOCC Agents in the Kingdom of Bahrain and are looking to hire experienced import & export documentation and coordination executives.

Import & Export Documentation Executive Prequesites:

A good command over English with a good verbal accent & speed in drafting emails, letters and verbal command of the language.
Prior Ship/NVOCC Agency documentation & Coordination experience in Bahrain an added advantage.

Import Executive Daily Work Scope:
• Handling imports (FCL) of all lines under agency agreement. This Includes co-ordination with all line network agents.
• Filing discharge advice with feeder operators and Customs for manifest ref. code.
• Preparing Import Discharge List.
• Preparing and sending arrival notice to Consignee for Import Containers arriving in Bahrain.
• Issuing DO (imports - FCL)
• Collecting import detention
• Maintaining follow up with import consignee regarding container clearance and safe return as empty and Maintaining contacts with
Container depots for container inventory and status.
• Preparing import detention reports for all lines to aid accounts with monthly SOA
• Updating all container lines inventory referring to reports being received from Port Operators.
• Sending inventory reports for Principal Line’s and updating the Inventory in their software system.
• Preparing Container status report and circulating the same to concerned colleagues.

Export Documentation Executives Daily Work Scope:
• Handling Exports documentation, sending SRR (Special Rate Request) to Principal Lines / Sending Pre-alerts / TDR / Documents
• Sending line report: (daily/weekly/monthly as per requirements of Principal)
• Sending slot booking to all Vessel Operator agents for export
• Securing exports bookings
• Releasing Containers thru System and preparing gate-in Docs for Shipper’s and preparing packets consisting of such documents
and seals to hand over to Shipper or their messenger coming to our office without delays.
• Monitoring Container release for exports
• Updating Principal line software system with Container movements
• Generating BL’s as per SI received from Shipper’s.
• Preparing online and/or manual BL drafts for Shipper’s approval
• Preparing export e- invoices thru Software system and sending to Shipper’s.
• Collecting Payments from Shipper in exchange of BL and following up with Shippers for payments.
• Handling of Courier dispatches with all documents for overseas consignee as and when required.
• Coordinating with Shipper’s for upcoming Container requirements and preparing list for Principal to update and control the flow of
imports.
• Regular coordinating with Principal lines
• During movements updating the status of the FCL to Shipper and tentative arrival date at destination.
• Preparing monthly exports and Imports & Empty reposition data of each Principal line in system for monthly and yearly reference of
senior management and accounts.
• Coordinating with Yard Operators for releases, VOA for Load list updates till the last minute of Port gate closing.
• Ensuring any additional charges levied due to early gate-in or due to Shut-out / Late gate in etc. are conveyed vide email and phone
to Shipper’s
• Ensuring Containers released are on FIFO basis.

Please send your resume/CV