We are seeking a detail-oriented and organized Secretary to support our team in daily administrative tasks. The ideal candidate will have excellent communication skills and a strong ability to multitask in a fast-paced environment.

Key Responsibilities:

-Manage and maintain schedules, appointments, and correspondence for executives or departments.
-Prepare and organize documents, reports, and presentations.
-Answer phone calls and emails, directing inquiries to the appropriate parties.
-Assist in the planning and coordination of meetings, including logistics and materials.
-Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
-Handle confidential information with discretion and professionalism.
-Perform general office duties, including data entry and record keeping.
-Support team members with various administrative tasks as needed.
-Monitor and order office supplies, ensuring inventory levels are maintained.
-Prepare and distribute meeting agendas and minutes.
-Coordinate travel arrangements, including flights, accommodations, and transportation.
-Develop and implement office procedures to improve efficiency.
-Assist with budgeting and expense tracking for departmental activities.
-Liaise with external vendors and service providers to facilitate office needs.
-Maintain office equipment and coordinate repairs as necessary.
-Support event planning and coordination for company functions or team-building activities.
-Create and maintain databases and spreadsheets for tracking important information.
-Conduct research and compile data as requested by team members.
-Train and onboard new administrative staff as needed.
-Ensure compliance with company policies and procedures.

Requirements:

-Bachelor Degree or equivalent; additional qualifications in Office Administration or related field preferred.
-Proven experience as a secretary or in a similar administrative role (minimum [ 6years]).
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
-Familiarity with office management procedures and basic accounting principles.
-Excellent verbal and written communication skills.
-Strong organizational and time-management abilities.
-Ability to work independently and collaboratively within a team.
-Attention to detail and problem-solving skills.
-Experience with scheduling software and CRM systems is a plus.
-Strong interpersonal skills, with the ability to interact professionally with clients and colleagues.
-Ability to prioritize tasks and manage multiple deadlines effectively.
-Flexibility to adapt to changing priorities and projects.
-Knowledge of [specific industry-related software or tools, if applicable].
-Experience in handling travel arrangements and itineraries is a plus.
-Basic knowledge of social media and marketing tools is beneficial.

Please send your CV