Secretary

at Bahrain Recruit
Published November 7, 2022
Location Manama, Bahrain
Category Administration  
Job Type Full Time  
Salary Unit Hour

Description

 

Objectives of this Role
Optimize business operations, overseeing office supplies, equipment, and processes
Ensure successful workflows, schedules, communications, and office setting on a daily basis
Manage external vendors and resources, nurturing relationships and ensuring best practices are upheld
Perform a variety of clerical duties as the face of the office, responding to calls, email requests, and questions
Distinguish issues requiring immediate attention from routine, and communicate to operational leadership any changes from standard operation

Daily and Monthly Responsibilities
Open the office daily, greet visitors, answer/direct phone calls, manage email, mail, and shipments, copying, and fax correspondence
Type letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material from dictation, rough drafts, and plain or corrected copy; review materials for accuracy and format; initiate Non-Disclosure Agreements (NDAs)
Assist staff with coordination of schedules, appointments, daily operational tasks, and travel arrangements
Establish and maintain record-keeping system for files, contacts, and employee directory
Oversee and order office equipment/supplies, and initiate requisitions to replenish

Skills and Qualifications
Proven secretarial experience
Exceptional written and verbal communication skills
Ability to multitask and manage time wisely
Working knowledge of Microsoft Office

Preferred Qualifications
Bachelor’s degree
Previous success in administrative role
Comfortable handling of budgets and expenses

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