Job Vacancy – Admin Executive Construction Company Jeddah

Gender: Female Candidates Only
Industry: Construction / Contracting
Job Location: Jeddah, Saudi Arabia
Joining: Only Immediate Joiners Preferred

Candidate Preference

* Female expatriate candidates currently in Jeddah are highly preferred.
* Candidates on freelance status or dependent visa are preferred.
* Keralite / Indian candidates preferred.
* Previous experience in a construction or contracting company is highly desirable.
* Candidates who can join immediately will be given preference.

Key Responsibilities

* Manage day-to-day administrative and office coordination activities.
* Provide secretarial and administrative support to the CEO.
* Manage email correspondence, official communications and follow-ups.
* Maintain the CEO’s activity tracker, task list and follow-up schedule.
* Arrange meetings, appointments and internal/external coordination.
* Prepare meeting agendas, Minutes of Meeting (MOM) and follow up on action points.
* Coordinate with departments, suppliers, clients and other stakeholders as required.
* Prepare daily/weekly/monthly reports and maintain proper records.
* Support accounting entries, documentation and invoice-related activities.
* Maintain trackers, databases and administrative records.
* Assist management with confidential documents and routine coordination.
* Follow up with concerned departments to ensure timely completion of assigned tasks.

Required Skills & Experience

* Strong MS Excel skills, including trackers, reports and data management.
* Good knowledge of ERP systems and office applications.
* Excellent written and verbal English communication skills.
* Good email drafting and professional correspondence skills.
* Strong organizational and time-management abilities.
* Proactive, responsible and detail-oriented approach.
* Ability to handle multiple responsibilities simultaneously.
* Strong follow-up and coordination skills.
* Ability to work independently with minimal supervision.
* Previous construction-industry exposure will be an added advantage.

Please send your resume/CV