About the Role:

We are seeking a highly professional and organized Executive Secretary / Executive Assistant to support our CEO. The ideal candidate will be a Filipino national currently based in Jeddah with a transferable Iqama, bringing at least five (5) years of proven experience in executive support.

Key Responsibilities:

• Manage and organize the CEO’s daily schedule, calendar, and appointments.
• Arrange internal and external meetings, ensuring proper documentation and follow-up.
• Prepare, review, and format correspondence, reports, and presentations.
• Handle confidential and sensitive information with discretion.
• Coordinate travel arrangements, including flights, visas, accommodation, and itineraries.
• Maintain and organize files, records, and office systems for efficient retrieval.
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Monitor deadlines, reminders, and follow up on pending matters.
• Draft meeting minutes and ensure action items are tracked and completed.

Additional Duties:
• Assist with event planning and coordination of corporate functions.
• Support in liaising with government entities and business partners when needed.
• Provide administrative support to other senior management when required.
• Oversee small office-related projects and ensure smooth day-to-day operations.
• Perform any other tasks assigned by the CEO.

Qualifications & Skills:

• Filipino national, located in Jeddah, transferable Iqama is mandatory.
• Minimum of 5 years’ experience as an Executive Secretary or Executive Assistant.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills in English (Arabic is an advantage).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and maintain confidentiality.
• Professional, presentable, and proactive with problem-solving skills.

Please send your resume/CV