About the Role:
We are seeking an organized and detail-oriented Garage Admin to manage the administrative operations of our garage/workshop facility. The ideal candidate will be responsible for coordinating maintenance schedules, managing spare parts inventory, tracking vehicle and equipment servicing, maintaining records, and supporting the workshop team to ensure efficient garage operations.

Key Responsibilities:
Maintain and update maintenance records for all vehicles, heavy equipment, and machinery (cranes, excavators, generators, trucks, etc.)

Coordinate and schedule routine servicing, preventive maintenance, and repairs with mechanics and supervisors

Track work orders, job cards, and service completion status for all equipment

Manage spare parts inventory including ordering, receiving, stocking, and issuing of parts and consumables

Maintain accurate records of parts consumption, reorder levels, and supplier information

Coordinate with procurement department for timely ordering of spare parts and workshop supplies

Prepare and maintain equipment history files including service logs, repairs, and costs

Track fuel consumption, oil changes, and lubricant usage for all vehicles and equipment

Assist in preparing maintenance budgets and cost reports

Coordinate vehicle and equipment inspections for insurance, registration, and regulatory compliance

Liaise with external service providers for specialized repairs or outsourced services

Maintain workshop consumables inventory including oils, greases, filters, and tools

Prepare monthly reports on equipment availability, downtime, and maintenance costs

Support workshop team with administrative tasks including filing, data entry, and document control

Coordinate with project sites for equipment mobilization and demobilization records

Ensure compliance with company policies and safety procedures in the workshop

Qualifications & Experience:
Diploma or Bachelor's degree in Business Administration, Logistics, or related field

Minimum 3-5 years of experience in garage administration, workshop coordination, or fleet management

Knowledge of vehicle and heavy equipment maintenance processes and spare parts

Experience with inventory management systems and maintenance software

Proficiency in MS Office (Excel, Word, Outlook)

Familiarity with heavy equipment and construction machinery (cranes, excavators, generators, trucks)

Understanding of preventive maintenance scheduling and work order systems

Fluency in English; knowledge of Hindi/Urdu or Arabic is a plus

Required Skills:
Strong organizational and record-keeping abilities

Attention to detail for inventory and maintenance tracking

Good communication and coordination with mechanics, supervisors, and procurement

Ability to work under pressure and meet deadlines

Problem-solving for parts availability and scheduling issues

Team collaboration with workshop and project teams

Please send your resume/CV