Job Overview

We are seeking an organized, proactive, and detail-oriented Office Administrator to join our team in supporting daily operations, specifically dedicated to managing administration for our Golf Cart & Utility Vehicle Maintenance Contracts.

The ideal candidate will oversee office administrative tasks, coordinate gate pass processing, streamline document workflows, manage client communications, and ensure smooth operational support for our field technicians and client representatives.

Key Responsibilities & Duties
1. Contract Administration & Coordination
Serve as the primary administrative point of contact for utility vehicle and golf cart maintenance contracts.

Track daily service requests, job orders, and maintenance schedules for client fleets.

Prepare, organize, and archive project documentation, including work orders, technical compliance forms, inspection reports, and preventive maintenance logs.

Assist in drafting and organizing customer correspondence, SLAs, and commercial proposals/invoices related to contract maintenance and spare parts.

2. Gate Pass & Site Logistics Coordination
Facilitate and track site entry clearances, gate pass applications, technician access badges, and vehicle permits for field operations across client sites and commercial facilities.

Coordinate safety compliance schedules, technician gate clearances, and site visit schedules with field engineers and client representatives.

Receive incoming calls, inquiries, and emails from clients and internal teams, ensuring prompt follow-ups.

Prepare weekly/monthly administrative status reports for management regarding vehicle fleet maintenance tracking.

Qualifications & Requirements
Experience: Minimum 2–4 years of office administration experience in Saudi Arabia. Prior experience handling industrial contracts, facility operations, or vehicle fleet maintenance administration is preferred.

Education: Diploma or Bachelor’s degree in Business Administration, Management, or a related field.

Language Skills: Professional proficiency in English (spoken and written) is required.

Computer Literacy: Strong proficiency in Microsoft Office (Excel, Word, Outlook) and document management.

Skills: Excellent organizational, multi-tasking, and communication skills with strong attention to detail.

Residency: Must be currently residing in Saudi Arabia with a transferable Iqama.

What We Offer
Competitive monthly salary package.

End-of-service benefits, medical insurance, and annual leave allowance in accordance with Saudi Labor Law.

Opportunity to work with a growing team on high-profile commercial and industrial contracts.

Please Send your resume/CV