We have an urgent Requirement of below position (Laddies Only)-

Office Secretary/Admin Assistant
Department: Administration
Industry: Construction / Contracting
Reports To: Operations Manager / General Manager

1. Job Purpose

To provide comprehensive administrative, secretarial, and clerical support to ensure the smooth and efficient day-to-day operations of the construction company, including coordination between the office, project sites, management, clients, and employees.

2. Key Responsibilities

A. Office Administration

- Manage daily office operations and maintain an organized working environment.
- Handle incoming and outgoing correspondence, emails, telephone calls, and office communications.
- Maintain proper filing systems for company documents, contracts, and records.
- Monitor office supplies and coordinate procurement when required.
- Assist management with daily administrative activities.

B. Secretarial & Management Support

- Prepare letters, emails, reports, memos, and official documents.
- Schedule meetings, appointments, and maintain management calendars.
- Prepare meeting agendas, minutes of meetings, and follow-up actions.
- Coordinate appointments with clients, suppliers, subcontractors, and government authorities.
- Handle confidential company information with professionalism.

C. Construction Project Administration

- Maintain project-related documents, contracts, quotations, purchase orders, and correspondence.
- Coordinate with project managers, site engineers, supervisors, and other departments.
- Maintain records of project progress reports and documentation.
- Assist in preparing tender documents, technical submissions, and commercial correspondence.
- Follow up on document approvals and submissions.

D. HR & Employee Administration

- Maintain employee records, attendance, leave applications, and other HR documentation.
- Assist with recruitment coordination, interview scheduling, and onboarding.
- Follow up on employee documents, Iqama, passport, and other required records.
- Coordinate with HR regarding employee mobilization, demobilization, and site assignments.
- Assist in preparing employee letters, certificates, and other official documents.

E. Accounts & Procurement Coordination

- Assist in preparing invoices, payment requests, and expense records.
- Coordinate with the Accounts Department regarding supplier invoices and payments.
- Follow up on quotations, purchase orders, delivery notes, and supplier documentation.
- Maintain records of petty cash and office expenses, where applicable.

F. Communication & Coordination

- Coordinate effectively with clients, suppliers, subcontractors, and company personnel.
- Handle telephone inquiries and direct them to the appropriate department.
- Follow up on pending matters and ensure timely communication.
- Support management and other departments as required.

3. Qualifications & Requirements

- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum 2–3 years of relevant experience, preferably in a construction or contracting company.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Good written and verbal communication skills in English.
- Knowledge of document control and office administration procedures.
- Strong organizational, multitasking, and time-management skills.
- Ability to work independently and under pressure.
- Professional attitude, confidentiality, and attention to detail.

4. Preferred Skills

- Experience working in a construction, engineering, or contracting company.
- Knowledge of ERP systems and document management systems.
- Familiarity with Saudi Arabia's business and administrative procedures.
- Knowledge of Arabic is an advantage.

Please send your resume/CV