Role Summary

We are hiring a Purchase Officer cum Accountant to manage end-to-end purchasing and day-to-day accounting activities for an F&B operation. The ideal candidate is hands-on, detail-oriented, and highly proficient in Odoo (Purchase, Inventory, Accounting) with strong control over vendor coordination, cost tracking, and transaction accuracy.

Key Responsibilities (Day-to-Day Tasks)
Purchasing & Procurement

Create and manage RFQs and Purchase Orders in Odoo based on approved requisitions/par levels.

Obtain quotations, negotiate pricing/terms, and ensure best value and supplier reliability.

Maintain a vendor database (contracts, price lists, lead times, payment terms, VAT details).

Follow up on deliveries; coordinate with receiving/production for urgent or backordered items.

Ensure purchasing aligns with stock levels, minimum/maximum par, and sales/production forecasts.

Receiving, Inventory & Cost Control (Odoo)

Perform 3-way matching: PO vs Goods Receipt vs Supplier Invoice (Odoo).

Validate receiving: quantities, quality, expiry dates, batch/lot (where applicable), and variances.

Monitor stock movements in Odoo; support cycle counts and investigate discrepancies.

Track high-risk categories (meat, dairy, packaging) and control waste/shrinkage.

Support recipe/food cost accuracy by maintaining updated item costs and UoM conversions.

Accounting & Finance Operations

Enter and validate supplier bills in Odoo; ensure correct accounts, taxes, and analytic tags/cost centers.

Prepare payment schedules, coordinate approvals, and record payments.

Manage petty cash transactions and reconciliation (daily/weekly).

Issue/record customer invoices (if applicable), and support basic AR follow-up.

Perform bank, supplier, and ledger reconciliations regularly.

Maintain organized documentation for audit and compliance (POs, GRNs, invoices, credit notes).

Reporting & Admin

Produce weekly/monthly reports: purchases by category, vendor spend, price variance, aging payables, stock variance, and cost trends.

Highlight risks: price increases, stockout threats, slow-moving items, and supplier performance issues.

Coordinate with operations/production to optimize ordering and reduce dead stock.

Required Expertise

Strong working experience using Odoo:

Purchase (RFQ/PO management)

Inventory (receipts, stock moves, valuation basics)

Accounting (vendor bills, reconciliations, payments)

Good understanding of F&B purchasing and inventory control (par levels, shelf-life, wastage, yield sensitivity).

Solid accounting fundamentals (AP, reconciliations, documentation control).

Excellent Excel/Google Sheets skills (basic formulas, pivots preferred).

Strong communication and follow-up with vendors and internal teams.

Qualifications & Experience

Diploma/Bachelor’s in Accounting, Finance, Business, or similar.

2–5 years experience in purchasing + accounting (F&B/restaurant/bakery is a strong advantage).

Experience in Bahrain market vendor networks is a plus.

Skills & Attributes

Highly organized, accurate, and process-driven.

Able to work under pressure and manage daily transactions without backlog.

Ethical, confidential, and compliant with company controls.

Proactive in problem-solving (shortages, pricing issues, mismatches).

Please send your resume/CV